RGS Graduate Student Travel Award
Presentation skills are critical to the success of graduate students, and conference presentations represent the best opportunity for developing those skills. Professional presentations build professional skills--the nuts and bolts of communicating results to professional audiences--and provide outstanding career-building opportunities.
The RGS Graduate Student Travel Award promotes student involvement in their disciplines by partially funding travel costs associated with professional presentations at regional, national, and international conferences. Each year, the Office of Research and Graduate Studies allocates $50,000 to the program (funds are allocated to each month of the year; conferences throughout the year are funded).
Allocation decisions are made on a first-come/first-served basis.
The maximum amount of funding from RGS, per student, is as follows (note that funds must be matched dollar-for-dollar from a department or other university source, conference travel-grants can be used for the match):
- International Conference: $400 from RGS
- National Conference: $300 from RGS
- Regional Conference (i.e. conferences held in UT, ID, WY, CO, NM, AZ, NV): $200 from RGS
RGS Travel Awards may cover costs in any of the following categories:
- Conference registration
- Airfare (actual costs as supported by detailed receipts)
- Hotel (actual costs as supported by detailed receipts; no incidentals)
- Per diem
- International Travel Insurance
All full-time graduate students are eligible to apply for an RGS Graduate Student Travel Award.
Students may apply to travel multiple times per fiscal year but will be funded only once during that year.
In total, students are eligible to receive an RGS Travel Award twice during a master’s program and three times during a doctoral program.
Only one student per presentation/poster will be funded, though multiple students may be funded to attend the same meeting/conference.
Travel awards must be matched dollar-for-dollar from a department or other university source.
Proof of Acceptance to Present
Students must be listed in the conference program and must provide proof of acceptance at the time of application. Typically, students are notified by email that they have been accepted to present or perform and such an email would qualify as proof of acceptance. Similarly, being listed in a conference program would be acceptable as proof of acceptance to present.
Students traveling internationally must purchase the University’s SOS insurance.
Share Your Experience
While attending the conference, students are expected to take a photo of themselves to document their experience. Following acceptance, students will be sent a link to an online form where they can upload and caption their photo. Students are expected to complete this form within a week of the conference end date.
The photo will be featured on RGS's social media. Students are encouraged to share their experience on their own social media channels using #AggieTravel
To apply, students are required to complete a web-based form (Click "Apply Now"). The form requires the following information:
- Student information: Student Name, A#, Department
- Conference information: The conference title, location, dates, and conference webpage
- Presentation information:
- All authors
- The title of the presentation
- Presentation format (poster / oral presentation / performance)
- Matching Funds: Source of matching funds
- Proof of conference acceptance: Students must be listed in the conference program and must provide proof of acceptance at the time of application. Typically, students are notified by email that they have been accepted to present or perform and such an email would qualify as proof of acceptance. Similarly, being listed in a conference program would be acceptable as proof of acceptance to present. This can be uploaded as a PDF, or, submitted as a link to the conference program.
Upon submission, students will receive an automated email confirmation that their application has been received. Within five working days, students will be notified of their award status (approved, denied or incomplete).
Approved Applications: Travel Authorization
For approved travel awards, the student’s home department will be contacted and the source of the matching funds confirmed. Once that is in place, Travel Authorization (TA) forms are to be completed by students’ home department.
Given that allocation decisions are made on a first-come / first-serve basis, early application is strongly encouraged.
Applications must be submitted at least two weeks prior to conference travel.
Proposals may be submitted any time once formal proof of acceptance has been received.