Proposal Preparation Resources
USU has assembled this proposal preparation guidance for use when developing budgets and documentation for new proposals and incremental/supplemental funding awarded on or after December 26th, 2014. As necessary, this matrix will be updated and other training materials will be made available to keep investigators informed about changes in USU’s internal control systems related to OMB’s new Uniform Guidance (UG) “Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.”
Please note: If you submit a proposal before receiving all required internal approvals, the University reserves the right to withdraw the proposal or not accept an award if, upon review, the proposal is found to contain terms with which the University cannot comply.
The links below contain information that can be used to prepare proposals.
USU’s Internal Deadline for Proposal Submission
All proposals for grants, contracts, and agreements must be submitted to the Division of Sponsored Programs (DSP) for review, approval, and routing for departmental/college signatures prior to submission to the funding sponsor.
All proposals should be submitted to DSP for review a minimum of three full working business days prior to the sponsors deadline. (USU’s recognized holidays are not considered working business days, therefore additional time should be included for the review, routing and approval process when holidays occur during the proposal submission process.)
The three days provided are for review and approval by DSP. An additional 1-2 days should be allowed to route the proposal for departmental and college approvals and signatures. As recommended by the Vice President for Research, sufficient time should be allocated for the review and approval process to be completed and the final version of the application ready to submit a minimum of 2 days prior to the funding sponsor’s deadline.
Applications that have subcontracts, cost share, consultants, etc. require additional forms to be completed. Collecting these forms can require additional time to complete. Please plan accordingly so that the review and submission process can be completed in a timely manner and within the internal deadline time frame.
All proposals including electronic applications, mailed hard copies, and emailed copies are to be submitted to the sponsor by DSP as the Authorized Organizational Representatives (AOR).
All proposals submitted to DSP should have the following items:
- A completed SP-01
- A budget (Preferably on USU’s budget template)
- A budget narrative/justification
- A Statement of Work (Technical and/or scientific project narrative documents)
- A copy of the RFP, RFA, etc. (If in response to a solicitation notice.)
- Other items as required for the proposal (e.g., cost share commitment forms, subrecipient commitment forms, consultant confirmatory letters, etc.
NOTE: DSP hours of operation are Monday through Friday from 8:00 a.m. to 5:00 p.m. Regardless of the sponsor’s deadline time for submission, final versions of proposals need to be sent/released to DSP to allow sufficient time for review and submission before 5:00 p.m.