GEM2018-10-27T04:00:17+00:00

61326_154623_ruby_diamond_gemThe Grant-Writing Experience through Mentorship (GEM) program provides funding to enhance the professional development of new investigators through one-on-one research and grant-writing interaction with successful research mentors. The purpose of this program is to build USU’s research capability and increase extramural funding for scholarly activities by enhancing the proposal development skills of USU faculty who do not have a record of successful extramural research funding. To facilitate this goal, it is expected that funded GEM projects will result in the development and submission of at least one proposal to an external funding agency.

GEM grants provide 1-year seed funding of up to $10,000 to support active collaboration between a new USU investigator and a more established colleague willing to serve as a research and proposal writing mentor.

Questions? Contact Jerilyn Hansen at jerilyn.hansen@usu.edu or (435) 797-3437.

Proposal Process

Eligibility

All USU tenure-eligible assistant professors and non-tenure track research assistant professors or research professionals with no more than 4 years in rank, or tenured faculty who have not been awarded external funding in the past 5 years, are eligible to apply. Research professionals in limited-term positions (e.g., adjunct faculty, post-doctoral researchers, graduate research assistants) are not eligible. Eligibility for newly-hired faculty seeking awards in their fourth year will also be predicated upon a favorable third year review.

Applicants (but not mentors) must complete the one-day faculty grant writing seminar to be eligible for a seed grant award.

If an application is turned down by the seed grant review panel, an applicant is allowed one re-submission of a revised proposal on the same subject in a subsequent grant cycle. Revised proposals must include the panel summary and a line-by-line description of how the review panel comments were addressed as an attachment (Appendix H).

Proposals that have already been submitted to an external funding agency and for which a funding decision is pending, or those already reviewed and found to be non-competitive (rated as less than “good”), are not eligible for GEM funding consideration.

It is the responsibility of the applicant to enlist the collaboration of an established researcher willing to mentor him/her. The mentor must be a tenured faculty member or established research faculty from USU or an outside institution whose position is at least one professional rank higher than the applicant.

Former major professors or postdoctoral advisors are NOT eligible to serve as mentors on GEM projects.

Researchers may be awarded only one GEM grant (as PI).

Evaluation Criteria

All GEM proposals will be reviewed by a panel of USU researchers and administrators. In evaluating proposals, particular consideration will be given to the following criteria:

  1. Scholarly merit and relevance to the targeted external program announcement or RFP.
  2. Strength of the mentor: expertise, resources, and research record as they relate to providing a productive mentorship experience; prior success with targeted funding agency by mentor will be viewed favorably.
  3. Effectiveness of the research plan in addressing specific issues that must be resolved to develop a strong research proposal for the targeted external funding agency.
  4. Strength of the mentorship plan.
  5. Degree to which the project will engage graduate, undergraduate, or post-doctoral researchers.
  6. The potential that the project, if funded, will extend USU’s research capability and increase external funding for scholarly research activities.

Reporting Requirement

Grantees must produce and submit a new external proposal, directly facilitated by the GEM award within 3 months of completion of the project. If funding is not awarded for the external proposal, the PI will provide the RGS Office with reviewer comments as well as a written plan for resubmission.

IMPORTANT NOTE: The USU faculty member of the GEM project may serve as PI or co-I on the external proposal, but if the mentor is from another institution, USU must be the lead institution controlling the submission of the resulting external proposal (i.e., USU cannot serve as a subcontractor on the project).

PIs who do not submit the required proposals will be ineligible for future RGS funding of any type until this requirement is met.

Proposal Formatting

Each GEM proposal is limited to 8 pages:

  • Single-spaced text
  • 12-point font, 1-inch margins, page numbers
  • Page limitation includes figures and tables
  • Page limitation excludes cover sheet, external funding target(s) information, references, summary budget, budget justification, and appendices

 Proposal Submission

Proposals must be submitted to the Office of Research and Graduate Studies (RGS) by the Dean or Associate Dean of the PI’s college. An electronic (PDF) copy of the entire proposal should be submitted to RGS by uploading the document to the “Seed Grant Submissions” folder in Box (contact Jerilyn Hansen to get access to this folder). Proposal deadlines are April 15 and October 15 (if the deadline falls on a weekend, proposals are due on the next business day). Applicants are advised to check with their colleges regarding internal submission deadlines.

Cover Sheet (Word template, required)

External Funding Target(s) (Word template, required, one page limit)

Research Plan (required, 8 page limit)

1. Introduction and Seed Grant Project Description

Describe the proposed research or creative activity of the seed grant, including a summary of relevant literature, specific objectives/primary questions to be addressed, expected outcomes/products, procedures and methods utilized, novel/cutting-edge aspects of the project, and broader impacts of the research. Provide an explanation of possible pitfalls/risks of the project and how these will be mitigated.

2. Relevance of the Proposed Research or Creative Activity to the PI’s Career

Include a statement about how the seed grant and the external proposal will advance the career of the PI.

3. Relationship of Seed Grant Project to External Funding Goal

Explain how the seed grant’s project outcomes/products are relevant and necessary to the development of a strong and successful external proposal to the targeted funding opportunity. Describe how the seed grant work will enhance or be incorporated into the external proposal. In addition, describe how a less than satisfactory outcome of the project will be mitigated in the external proposal. Seed projects targeting NSF may want to consider involving Extension specialists to help improve the Broader Impacts requirement of the external proposal.

4. Management Plan

Describe the scope of work and responsibilities of the PI, mentor, and any other key personnel of the seed grant project. If the project includes multi- or interdisciplinary partnerships, describe how data, responsibilities, and information will be coordinated and how communication will be managed. Provide a timeline for major activities, including the preparation and submission of the external proposal.

References (required, no page limitation)

Budget (Excel template, required)

Budget Justification (Word template, required, no page limitation)

Provide a summary budget and justification for all proposed expenses, including mentor, student, postdoctoral researcher, and Extension specialist support; fringe benefits; supplies; equipment needed to generate preliminary data for the external proposal; and travel required to complete the research project.

Up to $1,000 of the total budget may be allocated to the mentor to support time and effort or research-related contributions to the project.

Explain any departmental or college contributions to the project (not required, but could include providing student help, travel or administrative support, or other expenses associated with external proposal development).

The following costs are not allowed: PI salary support, conference travel, literature review costs, and funding paid to other institutions (unless well justified).

Appendices (required, no page limitation)

Appendix A. Mentorship Plan (required, 1-page maximum)

Mentorship plan written by the mentor.

Appendix B. Curriculum/Curricula Vitae (required, 2-page maximum per person)

CV information is required for the PI and mentor.

Include as part of the CV a record of grant writing experience and role (PI or co-I). If no funding has been received, indicate any grant writing training received.

Appendix C. Current and Pending Support (required)

List the current and pending support for the PI.

For any current or pending projects that are related to the proposed seed grant project, include a separate description of the specific objectives and how they differ from the objectives of the seed grant.

NOTE: An applicant who is a new Assistant Professor (within first 2 years of appointment) must include a separate description of his/her new faculty start-up funding.

Appendix D. Conflict of Interest (required)

Disclosure of any potential conflicts of interest is required for the PI.

Appendix E. Education and Training Plan (if required by external RFP)

If the targeted external funding opportunity requires a major educational or training component, describe how these elements will be addressed. Outline any plans for recruiting, retaining, or educating students from underrepresented groups.

Appendix F. Special Requirements of Project (if applicable)

Identify any special requirements of project (human participants, animal use, hazardous materials, etc.).

Appendix G. Supplementary Documentation (if appropriate)

Letters of support from individuals not named as co-PIs or outside entities whose collaboration is integral to the execution of the proposed seed grant project.

Appendix H. Review Panel Comments (if applicable)

If seed grant proposal is a resubmission, attach previous seed grant review panel comments and address comments line-by-line.

If the research outlined in the application is intended to support resubmission of an external grant proposal that was not funded in a recent cycle, but did receive favorable scores from the agency review panel, a full copy of the review panel comments must be attached.

GEM projects are funded semi-annually, with start dates of January 1 or July 1. Applicants should select the timeline that best ensures they can develop and submit an external grant proposal within 3 months of GEM project completion. See schedule below for the semi-annual timelines of GEM submissions, awards, and outcome delivery.

Proposals must be submitted to the Office of Research and Graduate Studies (RGS) by the Dean or Associate Dean of the PI’s college. An electronic (PDF) copy of the entire proposal should be submitted to RGS by uploading the document to the “Seed Grant Submissions” folder in Box (contact Jerilyn Hansen to get access to this folder). Proposal deadlines are April 15 and October 15 (if the deadline falls on a weekend, proposals are due on the next business day). Applicants are advised to check with their colleges regarding internal submission deadlines.

Schedule for GEM Submissions, Awards, and Outcome Delivery

Steps For January 1 Start Date For July 1 Start Date
Proposals are submitted to Dean’s Office for internal review

College determines internal deadline

(allow ample time for review and signatures by the Department Head and Dean)

College determines internal deadline

(allow ample time for review and signatures by the Department Head and Dean)

Dean’s Office submits proposals to the RGS Office

October 15

(if this is a weekend, proposals will be due on the next business day)

April 15

(if this is a weekend, proposals will be due on the next business day)

Notification of awards by the RGS Office December June
Grant period January 1 – December 31 July 1 – June 30
External proposal submission Within 3 months of project completion date Within 3 months of project completion date

Templates & Forms