Managing research data – through activities such as dissemination and archiving – is a component of sponsored research that has been required by NSF and NIH for a number of years.

Data Management Sharing Policies

“Investigators are expected to share with other researchers, at no more than incremental cost and within a reasonable time, the primary data, samples, physical collections and other supporting materials created or gathered in the course of work under NSF grants. Grantees are expected to encourage and facilitate such sharing.

Proposals submitted or due on or after January 18, 2011, must include a supplementary document of no more than two pages labeled “Data Management Plan”. This supplementary document should describe how the proposal will conform to NSF policy on the dissemination and sharing of research results. See Grant Proposal Guide (GPG) Chapter II.C.2.j for full policy implementation.”

— From NSF Dissemination and Sharing of Research Results

“In NIH’s view, all data should be considered for data sharing. Data should be made as widely and freely available as possible while safeguarding the privacy of participants, and protecting confidential and proprietary data. To facilitate data sharing, investigators submitting a research application requesting $500,000 or more of direct costs in any single year to NIH on or after October 1, 2003 are expected to include a plan for sharing final research data for research purposes, or state why data sharing is not possible.”

— From NIH Data Sharing Policy and Implementation Guidance

A chart detailing current Federal funding agency data management and sharing policies can be found by clicking the button below.

Summary of Agency Requirements

Federal Mandate

On February 22, 2013, the White House’s Office of Science and Technology Policy issued a memorandum to Federal departments and agencies detailing the Administration’s commitment to increase access to the results of Federally funded scientific research. The full memorandum can be found here. The take-away from this memo is that in the near future, every Federal agency will require a data management plan (DMP) as part of the proposal process for Federal research funding.

In an effort to assist the development of good data management plans, USU researchers now have access to the DMPTool.