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Admission Justification Form (GPC use only)
Use this form to request a waiver of one or two School of Graduate Studies (SGS) admission requirements. Waiver of a single requirement will be processed entirely within SGS. Waiver of two requirements will require the approval of the college dean.
Application for Leave of Absence or Continuous Registration
Use this form when you will not be registering for a spring or fall semester during your program of study. Work with your department to complete this form.
If you are an international student please contact an advisor in the Office of Global Engagement before filling out this form.
Concurrent Degrees Form
Use this form to begin taking credits toward a second degree while completing your current degree program.
Due: Before the end of your second semester in your current degree program.
Degree Advancement (pdf)
Use this form to advance to the next degree level without submitting a new admissions application.
Doctoral and Master’s Plan A & B students may use this form to request permission to participate in Commencement before completing all degree requirements. This is most commonly used if a student will be defending their thesis/dissertation in Summer semester following Commencement and will not able to return to Logan to participate in Commencement the following Spring.
IRB Exempt Study Closeout
To be used by students who have received an Exempt Approval from the IRB office. Please print off this form, fill it out, and submit it to the IRB office in SER 140. If you have any questions contact the IRB at 435-797-1821 or visit their website at http://irb.usu.edu
IRB General Closeout
Plan B Report/Creative Project Approval Form
For Plan B students, please download, complete, sign, and take this form to the library when your committee approves your Plan B report/creative project.
Use this form if you have not registered for more than two years and and no more than five years. After the form has the required signatures your Banner account will be reactivated and you will be able to register for classes. If you had an approved Leave of Absence for the entire time that you were not registered then you do not need to submit this form, but you may need to contact Kurt Adison in the School of Graduate Studies so that your Banner account can be reactivated. Note: Approval of this form does not waive any continuous registration fees that you may owe.
Use this form if you have not registered for more than five years. After the form has the required signatures your Banner account will be reactivated and you will be able to register for classes. The School of Graduate Studies does not require new transcripts, test scores, or letters of recommendation, however your department may require materials in addition to this form. If you had an approved Leave of Absence for the entire time that you were not registered then you do not need to submit this form, but you may need to contact Kurt Adison in the School of Graduate Studies so that your Banner account can be reactivated. Note: Upon approval of this form your Banner account will be assessed a $55 reapplication fee (listed as a continuing registration fee).
Record of Exam
Record of Exam (PDF)
Please download and fill out the form prior to the student’s defense. The form should be completed immediately following the defense. After the student’s defense, please scan the completed form and submit it to the Record of Exam Inbox under SGS Forms Inbox in Box.com
Reduced Course Load
Reduced Course Load (pdf)
International students should use this form to obtain approval to take less than a full course load. This form resides on the Office of Global Engagement website. If you have questions about this form, or if you have trouble accessing the form, please contact the Office of Global Engagement.
Signatures needed: Student, Graduate School, Office of Global Engagement
Split Form (pdf)
Use this form as an undergraduate or concurrent student to split out graduate level courses for use in a future graduate degree.
The following four requirements must be met for a split form to be approved:
- Student must have submitted an application to the School of Graduate Studies.
- Student must be within 30 semester credits of completing a bachelor's degree.
- Student must be taking at least one required undergraduate class.
- Student must have a cumulative undergraduate GPA of at least 3.0.
Student Advisor Expectations
This form is designed to help students and advisers understand what they should expect of each other. It can also point the student towards some of the resources available to them.
To be completed after the Appointment for Candidacy or Masters Thesis/Project Approval Form. Students should discuss ownership of the research with their committee and any coauthors. They should determine who has publishing rights to the work and submit this form.
To be completed after the Appointment for Candidacy or Masters Thesis/Project Approval Form. Students should discuss copyright information regarding their research and thesis/dissertation with their committee and any coauthors and submit this form to state who owns the copyright
USU is committed to the open dissemination of knowledge and thus requires that theses and dissertations be submitted to UMI/ProQuest and to DigitalCommons@USU. In rare cases, the document may be embargoed for five years after graduation, with an option to extend the embargo indefinitely. Embargo of a thesis or dissertation must be approved by the adviser, the department head, and the Dean of Graduate Studies.
Use this form to restrict electronic release of your thesis or dissertation.
Transfer Request (pdf)
Use this form when you change to a different degree.
WRGP Application for Non-Resident Tuition Waiver
Use this form to apply for the Western Regional Graduate Program (WRGP) Non-Resident Tuition Waiver. Information about the WRGP is available at wiche.edu/wrgp.
Due: Each Semester, at least five days prior to the start of classes.
Signatures needed: Student, Department Head, Graduate Dean
Professional/Plan C Completion Spreadsheet (GPC use only)
GPCs: complete this spreadsheet with your student's information each semester. Please enter all information on spreadsheet. Upload a completed spreadsheet to the Plan C Completion Spreadsheet Inbox in the SGS Forms Inbox.
Please rename this spreadsheet "Department Initials Completion Spreadsheet Fall 2015".
Example: Accounting "ACCT Completion Spreadsheet Fall 2015". This will avoid saving over another department's spreadsheet in Box.com.
20 Plus (pdf)Please fill out this form for students who have a 1/2 time assitantship who want to work more than 20 hours at Utah State University.
Supplemental Language Tuition Form
Facility in a language other than English can be an important tool for study in some disciplines. Source materials in the humanities and in the arts may exist only in other languages, and the increasingly international nature of collaboration across all disciplines may enhance the value that is provided by an ability to speak a second language. The Office of Research and Graduate Studies (RGS) has established a limited fund to cover tuition for foreign language coursework that is included on a graduate Program of Study. Inclusion on the Program of Study indicates that the student's supervisory committee has determined that the language training is integral to the student's degree program. Given that determination, RGS will allocate dollars from the limited fund to support the cost of tuition for coursework that is not supported by tuition pool dollars allocated to colleges and departments.
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