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Below are the different categories of forms. Select one to jump to more information.

Semester Deadlines

Download 2016 Semester Deadlines
  
Download 2017 Semester Deadlines

Academic Forms (click on your plan type)

Supervisory Committee Approval Form (fillable)

Due: By the end of the second semester.

Signatures needed: Student, major professor, committee members, department head.

A Supervisory Committee Approval form confirms the individuals who will serve on a student’s committee. When completing the form, please follow instructions on the second page of the form. No changes can be made to a Supervisory Committee within the six weeks prior to a student’s final defense.

Note: A doctoral degree supervisory committee must include five faculty with doctoral degrees who are approved by the student’s Department Head and College Dean (not SGS Dean). Three members must be from within and at least once must be from outside the student’s department or interdepartmental degree-granting program.

The student, major professor, committee members, department head, and SGS Dean will receive an email notification from DocuSign, an electronic signature service, to review and approve the Supervisory Committee Approval Form. Once all signatures are obtained electronically, all parties will receive a final email from DocuSign with a completed form.

Program of Study Signature Page (for GPC use only)
Program of Study Revision Form
Entering a Program of Study in DegreeWorks
Creating a Program of Study for DocuSign
Completing a Program of Study Revision

Due: Student enters Program of Study in Degree Works by end of second or third semester

Processing Time: Varies depending on volume of POS in our queue

Signatures required: Student, Major Professor, Committee Members, Department Head, and Graduate School

The Program of Study (POS) constitutes a contract between the student, their committee, and the Graduate School regarding what courses the student will take to meet the Graduate School’s requirements and complete their degree program.

The student will log into Access Banner and enter their POS into the “Plans” section in DegreeWorks. This should be completed by the end of the second or third semester. Once entered in, the student will notify their Graduate Program Coordinator (GPC) in their individual department that their POS has been entered. The student does not submit the POS to the Graduate School directly. The GPC will review the POS and submit it to the Graduate School for processing.

The student, major professor, committee members, and department head will receive an email notification from DocuSign, an electronic signature service, to review and approve the POS. Once all signatures are obtained electronically, all parties will receive a final email from DocuSign with a completed POS.

Revisions to a POS can be made by contacting the GPC. The GPC will update the courses listed in DegreeWorks and submit a POS Revision form to the Graduate School for processing. The student, major professor, and department head will receive the POS revision and follow the process described above.

IRB Exempt Study Closeout
Memo from IRB
To be used by students who have received an Exempt Approval from the IRB office. Please print off this form, fill it out, and submit it to the IRB office in SER 140. If you have any questions contact the IRB at 435-797-1821 or visit their website at http://irb.usu.edu
IRB General Closeout
Memo from IRB
To be used by students who have received an Expedite Approval from the IRB office. Please print off this form, fill it out, and submit it to the IRB office in SER 140. If you have any questions contact the IRB at 435-797-1821 or visit their website at http://irb.usu.edu
Application for Candidacy Form (fillable)

Due: Three months prior to the final defense.

Signatures needed: Major professor, committee members, department head, student.

The Application for Candidacy form must be submitted at least three months before the student’s final defense. The Application for Candidacy form, signed by all members of the committee and the department head, attests that the student is ready to conduct independent dissertation research.

The student, major professor, committee members, department head, SGS Dean, and IRB (if needed) will receive an email notification from DocuSign, an electronic signature service, to review and approve the Application for Candidacy Form. Once all signatures are obtained electronically, all parties will receive a final email from DocuSign with a completed form.

Appointment for Examination Form (fillable)

Requirements to Schedule a Doctoral Final Defense:

  • Approved Supervisory Committee Approval Form
  • Approved Program of Study
  • Approved Application for Candidacy Form
  • Registered for at least 3 graduate level credits

Due: At least 2 weeks or 10 working days before the defense.

Signatures needed: Student, major professor, committee members.

The student should schedule the final defense after all courses and the dissertation are completed. The Appointment for Examination form formally notifies the School of Graduate Studies that the student will be defending his or her dissertation. This allows the School of Graduate Studies to confirm that all required paperwork has been submitted by the student and ensures the committee members have read the dissertation ahead of time and agree that it is ready to be defended.

At least 4 weeks prior to the defense, the student should give a copy of the dissertation to each member of the supervisory committee for approval or corrections.

An Appointment for Examination form must be completed by the student or Graduate Program Coordinator (GPC) and submitted to the School of Graduate Studies. The student, major professor, and committee members will receive an email notification from DocuSign, an electronic signature service, to review and approve the Appointment for Examination Form. Once all signatures are obtained electronically, all parties will receive a final email from DocuSign with a completed form.

Please email a properly formatted Title Page to your GPC. Please refer to thePublication Guide For Graduate Students..

Record of Exam

Please download and fill out the form prior to the student’s defense. The form should be completed immediately following the defense. After the student’s defense, please scan the completed form and submit it to the Record of Exam Inbox under SGS Forms Inbox in Box.com

Supervisory Committee Approval Form (fillable)

Due: By the end of the second semester.

Signatures needed: Student, major professor, committee members, department head.

A Supervisory Committee Approval form confirms the individuals who will serve on a student’s committee. When completing the form, please follow instructions on the second page of the form. No changes can be made to a Supervisory Committee within the six weeks prior to a student’s final defense.

Note: A doctoral degree supervisory committee must include five faculty with doctoral degrees who are approved by the student’s Department Head and College Dean (not SGS Dean). Three members must be from within and at least once must be from outside the student’s department or interdepartmental degree-granting program.

The student, major professor, committee members, department head, and SGS Dean will receive an email notification from DocuSign, an electronic signature service, to review and approve the Supervisory Committee Approval Form. Once all signatures are obtained electronically, all parties will receive a final email from DocuSign with a completed form.

Program of Study Signature Page (for GPC use only)
Program of Study Revision Form
Entering a Program of Study in DegreeWorks
Creating a Program of Study for DocuSign
Completing a Program of Study Revision

Due: Student enters Program of Study in Degree Works by end of second or third semester

Processing Time: Varies depending on volume of POS in our queue

Signatures required: Student, Major Professor, Committee Members, Department Head, and Graduate School

The Program of Study (POS) constitutes a contract between the student, their committee, and the Graduate School regarding what courses the student will take to meet the Graduate School’s requirements and complete their degree program.

The student will log into Access Banner and enter their POS into the “Plans” section in DegreeWorks. This should be completed by the end of the second or third semester. Once entered in, the student will notify their Graduate Program Coordinator (GPC) in their individual department that their POS has been entered. The student does not submit the POS to the Graduate School directly. The GPC will review the POS and submit it to the Graduate School for processing.

The student, major professor, committee members, and department head will receive an email notification from DocuSign, an electronic signature service, to review and approve the POS. Once all signatures are obtained electronically, all parties will receive a final email from DocuSign with a completed POS.

Revisions to a POS can be made by contacting the GPC. The GPC will update the courses listed in DegreeWorks and submit a POS Revision form to the Graduate School for processing. The student, major professor, and department head will receive the POS revision and follow the process described above.

IRB Exempt Study Closeout
Memo from IRB
To be used by students who have received an Exempt Approval from the IRB office. Please print off this form, fill it out, and submit it to the IRB office in SER 140. If you have any questions contact the IRB at 435-797-1821 or visit their website at http://irb.usu.edu
IRB General Closeout
Memo from IRB
To be used by students who have received an Expedite Approval from the IRB office. Please print off this form, fill it out, and submit it to the IRB office in SER 140. If you have any questions contact the IRB at 435-797-1821 or visit their website at http://irb.usu.edu
Master’s Proposal Approval Form

Due: When all regulatory checks and student has successfully defended their thesis proposal and before they schedule a final defense.

Signatures needed: Student, Major Professor, Committee Members, Department Head, SGS Dean, and IRB (if needed).

This form confirms that the student successfully defended a research proposal, and that the student has the necessary regulatory approvals to conduct the proposed research.

The student, major professor, committee members, department head, SGS Dean, and IRB (if needed) will receive an email notification from DocuSign, an electronic signature service, to review and approve the Thesis/Project Proposal. Once all signatures are obtained electronically, all parties will receive a final email from DocuSign with a completed form.

Appointment for Examination Form (fillable)

Requirements to Schedule a Master’s Plan A Final Defense:

  • Approved Supervisory Committee Approval Form
  • Approved Program of Study
  • Approved Master’s Thesis/Project Approval Form
  • Registered for at least 3 graduate level credits

Due: At least 2 weeks or 10 working days before the defense.

Signatures needed: Student, major professor, committee members.

The student should schedule the final defense after all courses and the dissertation are completed. The Appointment for Examination form formally notifies the School of Graduate Studies that the student will be defending his or her dissertation. This allows the School of Graduate Studies to confirm that all required paperwork has been submitted by the student and ensures the committee members have read the dissertation ahead of time and agree that it is ready to be defended.

At least 4 weeks prior to the defense, the student should give a copy of the dissertation to each member of the supervisory committee for approval or corrections.

An Appointment for Examination form must be completed by the student or Graduate Program Coordinator (GPC) and submitted to the School of Graduate Studies. The student, major professor, and committee members will receive an email notification from DocuSign, an electronic signature service, to review and approve the Appointment for Examination Form. Once all signatures are obtained electronically, all parties will receive a final email from DocuSign with a completed form.

Please email a properly formatted Title Page to your GPC. Please refer to thePublication Guide For Graduate Students..

Record of Exam

Please download and fill out the form prior to the student’s defense. The form should be completed immediately following the defense. After the student’s defense, please scan the completed form and submit it to the Record of Exam Inbox under SGS Forms Inbox in Box.com

Supervisory Committee Approval Form (fillable)

Due: By the end of the second semester.

Signatures needed: Student, major professor, committee members, department head.

A Supervisory Committee Approval form confirms the individuals who will serve on a student’s committee. When completing the form, please follow instructions on the second page of the form. No changes can be made to a Supervisory Committee within the six weeks prior to a student’s final defense.

Note: A doctoral degree supervisory committee must include five faculty with doctoral degrees who are approved by the student’s Department Head and College Dean (not SGS Dean). Three members must be from within and at least once must be from outside the student’s department or interdepartmental degree-granting program.

The student, major professor, committee members, department head, and SGS Dean will receive an email notification from DocuSign, an electronic signature service, to review and approve the Supervisory Committee Approval Form. Once all signatures are obtained electronically, all parties will receive a final email from DocuSign with a completed form.

Program of Study Signature Page (for GPC use only)
Program of Study Revision Form
Entering a Program of Study in DegreeWorks
Creating a Program of Study for DocuSign
Completing a Program of Study Revision

Due: Student enters Program of Study in Degree Works by end of second or third semester

Processing Time: Varies depending on volume of POS in our queue

Signatures required: Student, Major Professor, Committee Members, Department Head, and Graduate School

The Program of Study (POS) constitutes a contract between the student, their committee, and the Graduate School regarding what courses the student will take to meet the Graduate School’s requirements and complete their degree program.

The student will log into Access Banner and enter their POS into the “Plans” section in DegreeWorks. This should be completed by the end of the second or third semester. Once entered in, the student will notify their Graduate Program Coordinator (GPC) in their individual department that their POS has been entered. The student does not submit the POS to the Graduate School directly. The GPC will review the POS and submit it to the Graduate School for processing.

The student, major professor, committee members, and department head will receive an email notification from DocuSign, an electronic signature service, to review and approve the POS. Once all signatures are obtained electronically, all parties will receive a final email from DocuSign with a completed POS.

Revisions to a POS can be made by contacting the GPC. The GPC will update the courses listed in DegreeWorks and submit a POS Revision form to the Graduate School for processing. The student, major professor, and department head will receive the POS revision and follow the process described above.

Master’s Proposal Approval Form

Due: When all regulatory checks and student has successfully defended their thesis proposal and before they schedule a final defense.

Signatures needed: Student, Major Professor, Committee Members, Department Head, SGS Dean, and IRB (if needed).

This form confirms that the student successfully defended a research proposal, and that the student has the necessary regulatory approvals to conduct the proposed research.

The student, major professor, committee members, department head, SGS Dean, and IRB (if needed) will receive an email notification from DocuSign, an electronic signature service, to review and approve the Thesis/Project Proposal. Once all signatures are obtained electronically, all parties will receive a final email from DocuSign with a completed form.

Appointment for Examination Form (fillable)

Requirements to Schedule a Master’s Plan B Final Defense:

  • Approved Supervisory Committee Approval Form
  • Approved Program of Study
  • Approved Master’s Thesis/Project Approval Form (if required by department)
  • Registered for at least 3 graduate level credits

Due: At least 2 weeks or 10 working days before the defense.

Signatures needed: Student, major professor, committee members.

The student should schedule the final defense after all courses and the dissertation are completed. The Appointment for Examination form formally notifies the School of Graduate Studies that the student will be defending his or her dissertation. This allows the School of Graduate Studies to confirm that all required paperwork has been submitted by the student and ensures the committee members have read the dissertation ahead of time and agree that it is ready to be defended.

At least 4 weeks prior to the defense, the student should give a copy of the dissertation to each member of the supervisory committee for approval or corrections.

An Appointment for Examination form must be completed by the student or Graduate Program Coordinator (GPC) and submitted to the School of Graduate Studies. The student, major professor, and committee members will receive an email notification from DocuSign, an electronic signature service, to review and approve the Appointment for Examination Form. Once all signatures are obtained electronically, all parties will receive a final email from DocuSign with a completed form.

Please email a properly formatted Title Page to your GPC. Please refer to thePublication Guide For Graduate Students..

Record of Exam

Please download and fill out the form prior to the student’s defense. The form should be completed immediately following the defense. After the student’s defense, please scan the completed form and submit it to the Record of Exam Inbox under SGS Forms Inbox in Box.com

Supervisory Committee Approval Form (fillable)

Due: By the end of the second semester.

Signatures needed: Student, major professor, committee members, department head.

A Supervisory Committee Approval form confirms the individuals who will serve on a student’s committee. When completing the form, please follow instructions on the second page of the form. No changes can be made to a Supervisory Committee within the six weeks prior to a student’s final defense.

Note: A doctoral degree supervisory committee must include five faculty with doctoral degrees who are approved by the student’s Department Head and College Dean (not SGS Dean). Three members must be from within and at least once must be from outside the student’s department or interdepartmental degree-granting program.

The student, major professor, committee members, department head, and SGS Dean will receive an email notification from DocuSign, an electronic signature service, to review and approve the Supervisory Committee Approval Form. Once all signatures are obtained electronically, all parties will receive a final email from DocuSign with a completed form.

Program of Study Signature Page (for GPC use only)
Program of Study Revision Form
Entering a Program of Study in DegreeWorks
Creating a Program of Study for DocuSign
Completing a Program of Study Revision

Due: Student enters Program of Study in Degree Works by end of second or third semester

Processing Time: Varies depending on volume of POS in our queue

Signatures required: Student, Major Professor, Committee Members, Department Head, and Graduate School

The Program of Study (POS) constitutes a contract between the student, their committee, and the Graduate School regarding what courses the student will take to meet the Graduate School’s requirements and complete their degree program.

The student will log into Access Banner and enter their POS into the “Plans” section in DegreeWorks. This should be completed by the end of the second or third semester. Once entered in, the student will notify their Graduate Program Coordinator (GPC) in their individual department that their POS has been entered. The student does not submit the POS to the Graduate School directly. The GPC will review the POS and submit it to the Graduate School for processing.

The student, major professor, committee members, and department head will receive an email notification from DocuSign, an electronic signature service, to review and approve the POS. Once all signatures are obtained electronically, all parties will receive a final email from DocuSign with a completed POS.

Revisions to a POS can be made by contacting the GPC. The GPC will update the courses listed in DegreeWorks and submit a POS Revision form to the Graduate School for processing. The student, major professor, and department head will receive the POS revision and follow the process described above.

Dissertation / Thesis / Plan B Forms (click on your plan type)

Publication Guide
Word Template
Format and Style Form (fillable)
Due: Before the thesis is submitted to the School of Graduate Studies.
Signatures needed: Student, Major Professor, Departmental Format/Style Reviewer (check with your department to identify your format/style reviewer).
The Student, the Major Professor, and the student’s Supervisory Committee should agree to the format early in the writing process.
The student is responsible for proofreading the thesis or dissertation and having it read and approved by all committee members and the department reviewer before having the GPC submit an electronic version (pdf format) of the document to Box.com.
The Dissertation Format and Style Form communicates which format has been chosen by the student and major professor, and, for a multi-paper format, the journals style that will be used for each chapter.
Mike Marino will review the thesis or dissertation for proper format and conformity to departmental and School of Graduate Studies standards. If corrections are required, an annotated copy of the electronic file will be uploaded to Box.com where it can be accessed by the student, the major professor, and the department reviewer.
Publication Guide

Dissertation/Thesis Submission Forms

When you are finished editing your thesis/dissertation and your committee has approved it by signing your Title Page, it should be submitted for review at the School of Graduate Studies. At this time, you should submit all of the following documents to your Graduate Program Coordinator/Department Reviewer. Please note: Your paper cannot be checked into the SGS queue for review until all of the following forms are completed and submitted. Please submit all forms at the time you submit your paper for our review:

Thesis/Dissertation Copyright
Memo from the Dean
To be completed after the Appointment for Candidacy or Masters Thesis/Project Approval Form. Students should discuss copyright information regarding their research and thesis/dissertation with their committee and any coauthors, then submit this form to state who owns the copyright.
Thesis/Dissertation Authorship
Memo from the Dean
To be completed after the Appointment for Candidacy or Masters Thesis/Project Approval Form. Students should discuss ownership of the research with their committee and any coauthors. They should determine who has publishing rights to the work and submit this form.

The Electronic Theses and Dissertation Approval Form (ETD) is available on the University Libraries’ Electronic Theses & Dissertation page https://library.usu.edu/etd/.

If you have questions about the ETD form or uploading your digital copy in ProQuest, please contact the Merrill-Cazier Library at digitalcommons@usu.edu. 

 

In addition, you must also submit a fully signed and properly formatted title page and a sample, or samples, of target journal styles (pdf format) if you formatted chapters in accordance with a particular journal.

You must also submit a completed Electronic Thesis/Dissertation (ETD) form to the library. Directions for completing and submitting this form are on the form. When the form has been completed and signed, email a copy of the signed form to your GPC/Department Reviewer.

If your thesis/dissertation is to be embargoed, you must submit a physical copy of your paper to the library. You must also submit:

Thesis/Dissertation Embargo
USU is committed to the open dissemination of knowledge and thus requires that theses and dissertations be submitted to UMI/ProQuest and to DigitalCommons@USU. In rare cases, the document may be embargoed for five years after graduation, with an option to extend the embargo indefinitely. Embargo of a thesis or dissertation must be approved by the adviser, the department head, and the Dean of Graduate Studies. You must also submit a physical copy of your paper to the library. Please contact digitalcommons@usu.edu with any questions.

Use this form to restrict electronic release of your thesis or dissertation.

Plan B papers are not reviewed by the Graduate School and are filed directly with the library after department/committee approval, using:

Plan B Report/Creative Project Approval Form
For Plan B students, please download, complete, and take this form to the library when your committee approves your Plan B Report/Creative Project Approval your final project. If you have questions about the submission process, please contact the Merrill-Cazier Library at digitalcommons@usu.edu.
No forms need to be filled out

Final Semester Information

The Graduation Information Checklist is a link to a Qualtrics survey. Students will be asked to enter a Diploma Address in Banner and indicate if they plan on attending Commencement. It will tell students how to pay their $15 Graduation Fee and provide links to complete one or two surveys.

This checklist must be completed by the last day of the semester of which the student wants to complete their degree, or by the Commencement deadlines if they plan on participating in Commencement (See Commencement Deadlines).

Where do I go to complete the Graduation Information Checklist?

Students will be provided a link to this Qualtrics survey by the Graduate School.

Doctoral/Master’s Plan A, B

Students will receive this link from SGS when the Record of Examination is submitted confirming they have successfully defended their report/thesis/dissertation. Students need to refer to the Record of Examination confirmation email from SGS for this link. Please make sure the Record of Examination is turned in to SGS.

Professional/Plan C

Students must notify their department of their intention to graduate (See Semester Deadlines and Commencement Deadlines). The department will submit the student’s information to the Graduate School. The link will then be emailed to the student at least 6 weeks before the end of the semester.

How will I know the Graduate School received my information?

The Graduation Information Checklist is a Qualtrics survey. Students will receive an email notification when they complete the survey. The electronic receipt will include the date it was completed and their Commencement information.

I made a mistake with my information, can I take it again?

Yes, the most recent completion of this survey will be used. Please be aware of the Semester and Commencement deadlines.

The semester a student defends (or redefends) a Plan B report/project, thesis, or dissertation, or takes final oral examinations, the student must be registered for at least 3 graduate level credits. Students will be given until the last day of the next semester (spring, summer, or fall) known as the Grace Semester to resolve any incomplete grades, degree requirements, and final edits to their report/project, thesis, or dissertation.

Domestic students do not need to register for any classes or pay any fees for the grace semester.

International students are required to maintain registration to meet visa requirements. Students should contact the Office of Global Engagement to complete a Reduced Course Load Form to register for USU 7777 during their grace semester. There is no registration fee for USU 7777 but students will still be charged the $125 International Student Fee.

Grace Semester:

  • If you successfully defended in the Spring semester, your grace semester is the Summer semester
  • If you successfully defended in the Summer semester, your grace semester is the Fall semester
  • If you successfully defended in the Fall semester, your grace semester is the Spring semester

Domestic students: if your degree requirements are not completed by the end of the grace semester, you will be charged a $100 Late Completion Fee for each semester, including summer semesters, following the grace semester. This fee is not assessed until all degree requirements are complete.

International students: if your degree requirements are not completed by the end of the grace semester, you must register for 3 credits the following semesters until complete. USU 7777 is only used once.

Doctoral, Plan A & B
You have not completed all degree requirements until the Merrill-Cazier Library notifies the School of Graduate Studies (SGS) that your report/project, thesis, or dissertation has been processed and approved. Doctoral and Plan A students also need the Graduate Dean’s signature in addition to the library approval.

Degree Awarded:
1. Successfully defended report/project/thesis/dissertation
2. Approved Program of Study courses/credits match USU transcript courses/credits
3. Letter grades (no “incompletes”) posted and correct credit amounts on ALL courses on USU transcripts
4. Graduation Information Checklist completed
5. Notification received from the library confirming report/project/thesis/dissertation was processed and approved
….(a) Graduate Dean signs thesis/dissertation (doctoral, plan A only)
….(b) Copyright and Authorship forms completed (doctoral, plan A only)
6. $15 Graduation Fee assessed to student account

Professional/Plan C
You have not completed all degree requirements until your department notifies the School of Graduate Studies (SGS) you are graduating and confirms that you have met all degree requirements by submitting a Letter of Completion on your behalf.

Degree Awarded:
1. Notify department of your intention to graduate
2. Department submits student’s information to SGS
3. Approved Program of Study courses/credits match USU transcripts courses/credits
4. Letter grades posted (no “incompletes”) and correct credit amounts on ALL courses on USU transcripts
5. Letter of Completion received from department
6. Graduation Information Checklist completed
7. $15 Graduation Fee assessed to student account

There are a few things students can do to ensure their diploma is received in a timely manner:

Log on to Access Banner https://banner.usu.edu

  1. Check USU transcripts to verify all courses have letter grades posted and correct credit amounts
    • If incomplete grades are present, follow up with the instructor of the course or the department’s Graduate Program Coordinator (GPC)
  2. Check matriculation to verify degree program is correct
    • If degree program is incorrect, student should contact their department’s GPC
  3. Check Name (name in Banner is what will be printed on diploma)
    • For name change, contact Registrar’s Office
  4. Enter Diploma Address in Personal Information Section
  5. Check and resolve any fees or holds on student account
  6. $15 Graduation Fee assessed and paid

It may take up to 8-10 weeks after the semester is complete for a student to receive their diploma. Diplomas are administered and sent by the Registrar’s Office. If students have questions or concerns, they need to contact their office registrar@usu.edu or 435-797-1116.

Common reasons for delays in receiving diploma:

  1. Grades not posted and degree not awarded
  2. Incorrect mailing address
  3. Outstanding fees or holds on account
  4. $15 Graduation Fee not paid

Additional Forms

Admission Justification Form

Use this form to request a waiver of one School of Graduate Studies (SGS) admission requirements. Waiver of a single requirement will be processed by SGS. Waiver of two requirements will require the dean of the college to petition Mark McLellan for a waiver.

Application for Leave of Absence or Continuous Registration Form

Use this form when you will not be registering for a spring or fall semester during your program of study. Work with your department to complete this form.

If you are an international student please contact an advisor in the Office of Global Engagement before filling out this form.

Complete Withdrawal
If you are completely withdrawing from your graduate program, please email gradforms@usu.edu with your name and A#. The Graduate School will process your request and contact you when your file has been closed.

Final Course Drop
If you need to drop your final course, please email gradforms@usu.edu with your name, A#, the course number, degree program, and state whether you are completing a Leave of Absence or Continuous Registration. The date of that email will be the date your course drop will be processed as.

If you are only dropping a final course in Summer semester, you do not need to file a Leave of Absence/Continuous Registration form. If you are dropping a final course in Fall or Spring, you must file for Leave of Absence or Continuous Registration.

Please understand that there is a processing time to drop a final course. The Graduate School must first contact the Financial Aid Office with the requested drop date. Financial Aid with then contact the Graduate School when they have completed their review. The Graduate School will contact you when the course has been dropped.

If you have questions about drop deadlines or tuition/fees, please contact the Registrar’s Office registrar@usu.edu or 435-797-1116.

Concurrent Degree Form (fillable)
Use this form to begin taking credits toward a second degree while completing your current degree program.

Due: Before the end of your second semester in your current degree program.

Degree Advancement Form

Use this form to advance to the next degree level without submitting a new admissions application.

Readmission 2-5 Years Form (fillable)

Use this form if you have not registered for more than two years and and no more than five years. After the form has the required signatures your Banner account will be reactivated and you will be able to register for classes. If you had an approved Leave of Absence for the entire time that you were not registered then you do not need to submit this form, but you may need to contact Kurt Adison in the School of Graduate Studies so that your Banner account can be reactivated. Note: Approval of this form does not waive any continuous registration fees that you may owe.

Readmission 5+ Years Form (fillable)

Use this form if you have not registered for more than five years. After the form has the required signatures your Banner account will be reactivated and you will be able to register for classes. The School of Graduate Studies does not require new transcripts, test scores, or letters of recommendation, however your department may require materials in addition to this form. If you had an approved Leave of Absence for the entire time that you were not registered then you do not need to submit this form, but you may need to contact Kurt Adison in the School of Graduate Studies so that your Banner account can be reactivated. Note: Upon approval of this form your Banner account will be assessed a $55 reapplication fee (listed as a continuing registration fee).

This program allows residents of Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, New Mexico, North Dakota, Oregon, South Dakota, Utah, Washington, Wyoming, and the Commonwealth of the Northern Mariana Islands to pay resident tuition for approved programs. A list of participating USU graduate programs can be found at this web site (www.wiche.edu/wrgp).

If you have questions about your eligibility for tuition awards or waivers, please contact your department or program.

WRGP Non-Resident Tuition Waiver Form
SLTF Form

Facility in a language other than English can be an important tool for study in some disciplines. Source materials in the humanities and in the arts may exist only in other languages, and the increasingly international nature of collaboration across all disciplines may enhance the value that is provided by an ability to speak a second language.

The Office of Research and Graduate Studies (RGS) has established a limited fund to cover tuition for foreign language coursework that is included on a graduate Program of Study. Inclusion on the Program of Study indicates that the student’s supervisory committee has determined that the language training is integral to the student’s degree program.

Given that determination, RGS will allocate dollars from the limited fund to support the cost of tuition for coursework that is not supported by tuition pool dollars allocated to colleges and departments.

Full time at 3 credits form

If you have completed all coursework on an approved Program of Study, you only need to register for three credits to be considered a full time student. Use this form if you meet this criterion and there is a reason you need to be listed as a full time student (e.g., to defer repayment of student loans). 

Signatures needed: Student, Advisor, GPC

Reduced Course Load Form

International students should use this form to obtain approval to take less than a full course load. This form resides on the Office of Global Engagement website. If you have questions about this form, or if you have trouble accessing the form, please contact the Office of Global Engagement.

Signatures needed: Student, Graduate School, Office of Global Engagement

Split Form

Use this form as an undergraduate or concurrent student to split out graduate level courses for use in a future graduate degree.

The following four requirements must be met for a split form to be approved:

  1. Student must have submitted an application to the School of Graduate Studies.
  2. Student must be within 30 semester credits of completing a bachelor’s degree.
  3. Student must be taking at least one required undergraduate class.
  4. Student must have a cumulative undergraduate GPA of at least 3.0.
Student Advisor Expectations Form

This form is designed to help students and advisors understand what they should expect of each other. It can also point the student towards some of the resources available to them.

Transfer Request Form

Use this form when you change to a different degree.

Early Commencement Form

Doctoral and Master’s Plan A & B students may use this form to request permission to participate in Commencement before completing all degree requirements.

This is most commonly used if a student will be defending their thesis/dissertation in Summer semester following Commencement and will not able to return to Logan to participate in Commencement the following Spring.

20 Plus Form

Please fill out this form for students who have a 1/2 time assistantship who want to work more than 20 hours at Utah State University.

Professional/Plan C Completion Spreadsheet Form

GPCs: complete this spreadsheet with your student’s information for each semester. Please enter all information on spreadsheet. Upload a completed spreadsheet to the Plan C Completion Spreadsheet Inbox in the SGS Forms Inbox.

Please rename this spreadsheet “Department Initials Completions Spring 2016”.

Example: Accounting “ACCT Completions Spring 2016”. This will avoid saving over another department’s spreadsheet in Box.com.

Applying for Utah Residency Checklist

 

 

You may want to apply for Utah residency to qualify for in-state tuition.

The following four requirements must be met for a residency application to be approved:

  1. Student must be a Citizen or Permanent Resident of the United States, and be admitted to Utah State University.
  2. Student must obtain a Utah Driver’s License, Voter Registration, and Vehicle Registration.
  3. Student must live in Utah for 12 continuous months (with a 30 day-exception maximum)
  4. Student must be declared financially independent