Semester Deadlines for Degree Completion:

Download 2016 Semester Deadlines
  
Download 2017 Semester Deadlines

Spring 2017 Semester Deadlines

Doctoral, Master’s Plan A  Due Date
1. Successfully defend by May 5
2. (a) Library confirms thesis/dissertation has been processed and approved by May 5
    (b) Graduate Dean signs thesis/dissertation by May 5
Master’s Plan B
1. Successfully defend by May 5
2. Library confirms report/creative project has been processed and approved by May 5
Master’s Plan C/Professional
1. Notify your department of your intention to graduate by February 21
2. Department submits student’s information to SGS by March 6
Spring 2017 degrees will be awarded by June 30

Degree Completion Checklist
(degree requirements completed, degree posted to transcript, diploma earned)

Doctoral, Master’s Plan A & B
1. Successfully defended your report/project/thesis/dissertation
2. Approved Program of Study courses/credits match USU transcript courses/credits
3. Correct credit amounts and letter grades (no “incompletes”) posted to ALL courses on USU transcript
4. Graduation Information Checklist (link provided in Record of Examination confirmation email) completed
5. Merrill-Cazier Library notified SGS your report/project/thesis/dissertation was processed and approved
    (a) Graduate Dean signs thesis/dissertation (doctoral, plan A only)
    (b) Copyright and Authorship forms completed (doctoral, plan A only)
6. $15 Graduation Fee assessed to your student account
Master’s Plan C/Professional 
1. Notified your department of your intention to graduate
2. Department submitted your information to SGS
3. Approved Program of Study courses/credits match USU transcript courses/credits
4. Correct credit amounts and letter grades (no “incompletes”) posted to ALL courses on USU transcript
5. Graduation Information Checklist (link emailed from SGS) completed
6. Department submitted your Letter of Completion to SGS
7. $15 Graduation Fee assessed to your student account

Final Semester Information

The Graduation Information Checklist is a link to a Qualtrics survey. Students will be asked to enter a Diploma Address in Banner and indicate if they plan on attending Commencement. It will tell students how to pay their $15 Graduation Fee and provide links to complete one or two surveys.This checklist must be completed by the last day of the semester of which the student wants to complete their degree, or by the Commencement deadlines if they plan on participating in Commencement (See Commencement Deadlines).

Where do I go to complete the Graduation Information Checklist?

Students will be provided a link to this Qualtrics survey by the Graduate School.

Doctoral/Master’s Plan A, B
Students will receive this link from SGS when the Record of Examination is submitted confirming they have successfully defended their report/thesis/dissertation. Students need to refer to the Record of Examination confirmation email from SGS for this link. Please make sure the Record of Examination is turned in to SGS.

Professional/Plan C
Students must notify their department of their intention to graduate (See Semester Deadlines and Commencement Deadlines). The department will submit the student’s information to the Graduate School. The link will then be emailed to the student at least 6 weeks before the end of the semester.

How will I know the Graduate School received my information?

The Graduation Information Checklist is a Qualtrics survey. Students will receive an email notification when they complete the survey. The electronic receipt will include the date it was completed and their Commencement information.

I made a mistake with my information, can I take it again?

Yes, the most recent completion of this survey will be used. Please be aware of the Semester and Commencement deadlines.

The semester a student defends (or redefends) a Plan B report/project, thesis, or dissertation, or takes final oral examinations, the student must be registered for at least 3 graduate level credits. Students will be given until the last day of the next semester (spring, summer, or fall) known as the Grace Semester to resolve any incomplete grades, degree requirements, and final edits to their report/project, thesis, or dissertation.

Domestic students do not need to register for any classes or pay any fees for the grace semester.

International students are required to maintain registration to meet visa requirements. Students should contact the Office of Global Engagement to complete a Reduced Course Load Form to register for USU 7777 during their grace semester. There is no registration fee for USU 7777 but students will still be charged the $125 International Student Fee.

Grace Semester:

  • If you successfully defended in the Spring semester, your grace semester is the Summer semester
  • If you successfully defended in the Summer semester, your grace semester is the Fall semester
  • If you successfully defended in the Fall semester, your grace semester is the Spring semester
Domestic students: if your degree requirements are not completed by the end of the grace semester, you will be charged a $100 Late Completion Fee for each semester, including summer semesters, following the grace semester. This fee is not assessed until all degree requirements are complete.

International students: if your degree requirements are not completed by the end of the grace semester, you must register for 3 credits the following semesters until complete. USU 7777 is only used once.

Doctoral, Plan A & B
You have not completed all degree requirements until the Merrill-Cazier Library notifies the School of Graduate Studies (SGS) that your report/project, thesis, or dissertation has been processed and approved. Doctoral and Plan A students also need the Graduate Dean’s signature in addition to the library approval.

Degree Awarded:
1. Successfully defended report/project/thesis/dissertation
2. Approved Program of Study courses/credits match USU transcript courses/credits
3. Letter grades (no “incompletes”) posted and correct credit amounts on ALL courses on USU transcripts
4. Graduation Information Checklist completed
5. Notification received from the library confirming report/project/thesis/dissertation was processed and approved
….(a) Graduate Dean signs thesis/dissertation (doctoral, plan A only)
….(b) Copyright and Authorship forms completed (doctoral, plan A only)
6. $15 Graduation Fee assessed to student account

Professional/Plan C
You have not completed all degree requirements until your department notifies the School of Graduate Studies (SGS) you are graduating and confirms that you have met all degree requirements by submitting a Letter of Completion on your behalf.

Degree Awarded:
1. Notify department of your intention to graduate
2. Department submits student’s information to SGS
3. Approved Program of Study courses/credits match USU transcript courses/credits
4. Letter grades (no “incompletes”) posted and correct credit amounts on ALL courses on USU transcripts
5. Letter of Completion received from department
6. Graduation Information Checklist completed
7. $15 Graduation Fee assessed to student account

There are a few things students can do to ensure their diploma is received in a timely manner:

Log on to Access Banner https://banner.usu.edu

  1. Check USU transcripts to verify all courses have letter grades posted and correct credit amounts
    • If incomplete grades are present, follow up with the instructor of the course or the department’s Graduate Program Coordinator (GPC)
  2. Check matriculation to verify degree program is correct
    • If degree program is incorrect, student should contact their department’s GPC
  3. Check Name (name in Banner is what will be printed on diploma)
    • For name change, contact Registrar’s Office
  4. Enter Diploma Address in Personal Information Section
  5. Check and resolve any fees or holds on student account
  6. $15 Graduation Fee assessed and paid

It may take up to 8-10 weeks after the semester is complete for a student to receive their diploma. Diplomas are administered and sent by the Registrar’s Office. If students have questions or concerns, they need to contact their office registrar@usu.edu or 435-797-1116.

Common reasons for delays in receiving diploma:

  1. Grades not posted and degree not awarded
  2. Incorrect mailing address
  3. Outstanding fees or holds on account
  4. $15 Graduation Fee not paid
Diplomas are mailed by the Registrar’s Office 8-10 weeks after the graduating semester ends (registrar@usu.edu or 435-797-116).

The Graduate School must report all degrees to the Registrar’s Office within 45 days after the semester ends. If we have not received confirmation that you have completed all degree requirements 45 days after the semester ends, your degree awarded date will be moved to the next semester. The Graduate School cannot backdate a degree awarded date.

Doctoral, Master’s Plan A/B

To earn your degree and diploma in the semester you completed your dissertation/thesis/creative project/report, you must:

  • have all final letter grades posted,
  • and had any academic adjustments approved, all no later than 45 days after the semester ends.

If you miss this date, your degree awarded date will be moved to the date your final letter grades are posted or academic adjustment approved. Your degree will be posted when all requirements have been met. Your degree completion will be considered complete for the following semester and your diploma will be mailed 8-10 weeks after that semester.

Degree Awarded Date that will appear on your transcript:

  • Date all dissertation/thesis/creative project/report requirements have been completed, unless final letter grades are not posted or academic adjustments approved within 45 days after the semester.

Professional/Plan C

To earn your degree and diploma in the semester you expect:

  • Your department must submit your information and a Letter of Completion to the Graduate School,
  • You must have an approved Program of Study,
  • Any prior degree(s) must have been verified,
  • All final letter grades posted,
  • Any academic adjustments must be approved, all no later than 45 days after the semester ends.

If you miss this date, your degree awarded date will be moved to the next semester’s degree date. Your degree will be posted at the end of that following semester. Your degree completion will be considered complete for the following semester and your diploma will be mailed 8-10 weeks after that semester.

Degree Awarded Dates that will appear on Professional/Plan C transcripts:

  • Fall completions – day after last day of semester,
  • Spring completions – day after last day of semester,
  • Summer completions – last day of semester.
It is the responsibility of the student to ensure all degree requirements and procedures are completed for their degree to be awarded.