Final Semester Information
Where do I go to complete the Graduation Information Checklist?
Students will be provided a link to this Qualtrics survey by the Graduate School.
Doctoral/Master’s Plan A, B
Students will receive this link from SGS when the Record of Examination is submitted confirming they have successfully defended their report/thesis/dissertation. Students need to refer to the Record of Examination confirmation email from SGS for this link. Please make sure the Record of Examination is turned in to SGS.
Students must notify their department of their intention to graduate (See Semester Deadlines and Commencement Deadlines). The department will submit the student’s information to the Graduate School. The link will then be emailed to the student at least 6 weeks before the end of the semester.
How will I know the Graduate School received my information?
The Graduation Information Checklist is a Qualtrics survey. Students will receive an email notification when they complete the survey. The electronic receipt will include the date it was completed and their Commencement information.
I made a mistake with my information, can I take it again?
Yes, the most recent completion of this survey will be used. Please be aware of the Semester and Commencement deadlines.
Domestic students do not need to register for any classes or pay any fees for the grace semester.
International students are required to maintain registration to meet visa requirements. Students should contact the Office of Global Engagement to complete a Reduced Course Load Form to register for USU 7777 during their grace semester. There is no registration fee for USU 7777 but students will still be charged the $125 International Student Fee.
- If you successfully defended in the Spring semester, your grace semester is the Summer semester
- If you successfully defended in the Summer semester, your grace semester is the Fall semester
- If you successfully defended in the Fall semester, your grace semester is the Spring semester
International students: if your degree requirements are not completed by the end of the grace semester, you must register for 3 credits the following semesters until complete. USU 7777 is only used once.
You have not completed all degree requirements until the Merrill-Cazier Library notifies the School of Graduate Studies (SGS) that your report/project, thesis, or dissertation has been processed and approved. Doctoral and Plan A students also need the Graduate Dean’s signature in addition to the library approval.
1. Successfully defended report/project/thesis/dissertation
2. Approved Program of Study courses/credits match USU transcript courses/credits
3. Letter grades (no “incompletes”) posted and correct credit amounts on ALL courses on USU transcripts
4. Graduation Information Checklist completed
5. Notification received from the library confirming report/project/thesis/dissertation was processed and approved
….(a) Graduate Dean signs thesis/dissertation (doctoral, plan A only)
….(b) Copyright and Authorship forms completed (doctoral, plan A only)
6. $15 Graduation Fee assessed to student account
You have not completed all degree requirements until your department notifies the School of Graduate Studies (SGS) you are graduating and confirms that you have met all degree requirements by submitting a Letter of Completion on your behalf.
1. Notify department of your intention to graduate
2. Department submits student’s information to SGS
3. Approved Program of Study courses/credits match USU transcript courses/credits
4. Letter grades (no “incompletes”) posted and correct credit amounts on ALL courses on USU transcripts
5. Letter of Completion received from department
6. Graduation Information Checklist completed
7. $15 Graduation Fee assessed to student account
Log on to Access Banner https://banner.usu.edu
- Check USU transcripts to verify all courses have letter grades posted and correct credit amounts
- If incomplete grades are present, follow up with the instructor of the course or the department’s Graduate Program Coordinator (GPC)
- Check matriculation to verify degree program is correct
- If degree program is incorrect, student should contact their department’s GPC
- Check Name (name in Banner is what will be printed on diploma)
- For name change, contact Registrar’s Office
- Enter Diploma Address in Personal Information Section
- Check and resolve any fees or holds on student account
- $15 Graduation Fee assessed and paid
It may take up to 8-10 weeks after the semester is complete for a student to receive their diploma. Diplomas are administered and sent by the Registrar’s Office. If students have questions or concerns, they need to contact their office firstname.lastname@example.org or 435-797-1116.
Common reasons for delays in receiving diploma:
- Grades not posted and degree not awarded
- Incorrect mailing address
- Outstanding fees or holds on account
- $15 Graduation Fee not paid
The Graduate School must report all degrees to the Registrar’s Office within 45 days after the semester ends. If we have not received confirmation that you have completed all degree requirements 45 days after the semester ends, your degree awarded date will be moved to the next semester. The Graduate School cannot backdate a degree awarded date.
Doctoral, Master’s Plan A/B
To earn your degree and diploma in the semester you completed your dissertation/thesis/creative project/report, you must:
- have all final letter grades posted,
- and had any academic adjustments approved, all no later than 45 days after the semester ends.
If you miss this date, your degree awarded date will be moved to the date your final letter grades are posted or academic adjustment approved. Your degree will be posted when all requirements have been met. Your degree completion will be considered complete for the following semester and your diploma will be mailed 8-10 weeks after that semester.
Degree Awarded Date that will appear on your transcript:
- Date all dissertation/thesis/creative project/report requirements have been completed, unless final letter grades are not posted or academic adjustments approved within 45 days after the semester.
To earn your degree and diploma in the semester you expect:
- Your department must submit your information and a Letter of Completion to the Graduate School,
- You must have an approved Program of Study,
- Any prior degree(s) must have been verified,
- All final letter grades posted,
- Any academic adjustments must be approved, all no later than 45 days after the semester ends.
If you miss this date, your degree awarded date will be moved to the next semester’s degree date. Your degree will be posted at the end of that following semester. Your degree completion will be considered complete for the following semester and your diploma will be mailed 8-10 weeks after that semester.
Degree Awarded Dates that will appear on Professional/Plan C transcripts:
- Fall completions – day after last day of semester,
- Spring completions – day after last day of semester,
- Summer completions – last day of semester.