Degree Completion Deadlines

2017

Spring 2017

  • Successfully defend by May 5, 2017.
  • Receive graduate dean’s signature by May 5, 2017.
  • Receive library approval of digital upload to ProQuest by May 5, 2017.
  • May 5, 2017 is the final day a thesis/dissertation will be accepted as a Spring 2017 completion.
  • Spring 2017 degrees will be awarded by June 19, 2017.

Summer 2017

  • Successfully defend by Aug. 11, 2017.
  • Receive graduate dean’s signature by Aug. 11, 2017.
  • Receive library approval of digital upload to ProQuest by Aug. 11, 2017.
  • Aug. 11, 2017 is the final day a thesis/dissertation will be accepted as a Summer 2017 completion.
  • Summer 2017 degrees will be awarded by Sept. 25, 2017.

Fall 2017

  • Successfully defend by Dec. 15, 2017.
  • Receive graduate dean’s signature by Dec. 15, 2017.
  • Receive library approval of digital upload to ProQuest by Dec. 15, 2017.
  • Dec. 15, 2017 is the final day a thesis/dissertation will be accepted as a Fall 2017 completion.
  • Fall 2017 degrees will be awarded by Jan. 29, 2018.

Spring 2017

  • Successfully defend by May 5, 2017.
  • Receive library confirmation that report/creative project has been processed and approved by May 5, 2017.
  • May 5, 2017 is the final day a report/creative project will be accepted as a Spring 2017 completion.
  • Spring 2017 degrees will be awarded by June 19, 2017.

Summer 2017

  • Successfully defend by Aug. 11, 2017.
  • Receive library confirmation that report/creative project has been processed and approved by Aug. 11, 2017.
  • Aug. 11, 2017 is the final day a report/creative project will be accepted as a Summer 2017 completion.
  • Summer 2017 degrees will be awarded by Sept. 25, 2017.

Fall 2017

  • Successfully defend by Dec. 15, 2017.
  • Receive library confirmation that report/creative project has been processed and approved by Dec. 15, 2017.
  • Dec. 15, 2017 is the final day a report/creative project will be accepted as a Fall 2017 completion.
  • Fall 2017 degrees will be awarded by Jan. 29, 2018.

Spring 2017

  • Notify your department of your intention to graduate by Feb. 21, 2017.
  • Have your department submit your information to the School of Graduate Studies by March 6, 2017.
  • Spring 2017 degrees will be awarded by June 19, 2017.

Summer 2017

  • Notify your department of your intention to graduate by June 19, 2017.
  • Have your department submit your information to the School of Graduate Studies by July 3, 2017.
  • Summer 2017 degrees will be awarded by Sept. 25, 2017.

Fall 2017

  • Notify your department of your intention to graduate by Oct. 9, 2017.
  • Have your department submit your information to the School of Graduate Studies by Oct. 23, 2017.
  • Fall 2017 degrees will be awarded by Jan. 29, 2018.

2018

Spring 2018

  • Successfully defend by May 4, 2018.
  • Receive graduate dean’s signature by May 4, 2017.
  • Receive library approval of digital upload to ProQuest by May 4, 2017.
  • May 4, 2018 is the final day a thesis/dissertation will be accepted as a Spring 2018 completion.
  • Spring 2018 degrees will be awarded by June 18, 2018.

Summer 2018

  • Successfully defend by Aug. 10, 2018.
  • Receive graduate dean’s signature by Aug. 10, 2018.
  • Receive library approval of digital upload to ProQuest by Aug. 10, 2018.
  • Aug. 10, 2018 is the final day a thesis/dissertation will be accepted as a Summer 2018 completion.
  • Summer 2018 degrees will be awarded by Sept. 24, 2018.

Fall 2018

  • Successfully defend by Dec. 14, 2018.
  • Receive graduate dean’s signature by Dec. 14, 2018.
  • Receive library approval of digital upload to ProQuest by Dec. 14, 2018.
  • Dec. 14, 2018 is the final day a thesis/dissertation will be accepted as a Fall 2018 completion.
  • Fall 2018 degrees will be awarded by Jan. 28, 2019.

Spring 2018

  • Successfully defend by May 4, 2018.
  • Receive library confirmation that report/creative project has been processed and approved by May 4, 2018.
  • May 4, 2018 is the final day a report/creative project will be accepted as a Spring 2018 completion.
  • Spring 2018 degrees will be awarded by June 18, 2018.

Summer 2018

  • Successfully defend by Aug. 10, 2018.
  • Receive library confirmation that report/creative project has been processed and approved by Aug. 10, 2018.
  • Aug. 10, 2018 is the final day a report/creative project will be accepted as a Summer 2018 completion.
  • Summer 2018 degrees will be awarded by Sept. 24, 2018.

Fall 2018

  • Successfully defend by Dec. 14, 2018.
  • Receive library confirmation that report/creative project has been processed and approved by Dec. 14, 2018.
  • Dec. 14, 2018 is the final day a report/creative project will be accepted as a Fall 2018 completion.
  • Fall 2018 degrees will be awarded by Jan. 28, 2019.

Spring 2018

  • Notify your department of your intention to graduate by Feb. 20, 2018.
  • Have your department submit your information to the School of Graduate Studies by March 5, 2018.
  • Spring 2018 degrees will be awarded by June 18, 2018.

Summer 2018

  • Notify your department of your intention to graduate by June 18, 2018.
  • Have your department submit your information to the School of Graduate Studies by July 2, 2018.
  • Summer 2018 degrees will be awarded by Sept. 24, 2018.

Fall 2018

  • Notify your department of your intention to graduate by Oct. 8, 2018.
  • Have your department submit your information to the School of Graduate Studies by Oct. 22, 2018.
  • Fall 2017 degrees will be awarded by Jan. 28, 2019.

Degree Completion Checklist

Diplomas are mailed by the Registrar’s Office 8-10 weeks after the graduating semester ends (registrar@usu.edu or 435-797-116).

The Graduate School must report all degrees to the Registrar’s Office within 45 days after the semester ends. If we have not received confirmation that you have completed all degree requirements 45 days after the semester ends, your degree awarded date will be moved to the next semester. The Graduate School cannot backdate a degree awarded date.

It is the responsibility of the student to ensure all degree requirements and procedures are completed for their degree to be awarded.

Doctoral, Master’s Plan A & B

To earn your degree and diploma in the semester you completed your dissertation/thesis/creative project/report, you must have all final letter grades posted and had any academic adjustments approved, all no later than 45 days after the semester ends.

If you miss this date, your degree awarded date will be moved to the date your final letter grades are posted or academic adjustment approved. Your degree will be posted when all requirements have been met. Your degree completion will be considered complete for the following semester and your diploma will be mailed 8-10 weeks after that semester.

The Degree Awarded date that will appear on your transcript is the date all dissertation/thesis/creative project/report requirements have been completed, unless final letter grades are not posted or academic adjustments approved within 45 days after the semester.

Master’s Plan C

To earn your degree and diploma in the semester you expect:

  • Your department must submit your information and a Letter of Completion to the Graduate School.
  • You must have an approved Program of Study.
  • Any prior degree(s) must have been verified.
  • All final letter grades posted.
  • Any academic adjustments must be approved, all no later than 45 days after the semester ends.

If you miss this date, your degree awarded date will be moved to the next semester’s degree date. Your degree will be posted at the end of that following semester. Your degree completion will be considered complete for the following semester and your diploma will be mailed 8-10 weeks after that semester.

The Degree Awarded date that appears on Professional/Plan C transcripts vary by semester.

  • Fall completions – day after last day of semester
  • Spring completions – day after last day of semester
  • Summer completions – last day of semester
  • Successfully defend your report/project/thesis/dissertation.
  • Ensure your approved Program of Study courses/credits match your USU transcript courses/credits.
  • Ensure correct credit amounts and letter grades (no “incompletes”) are posted to ALL courses on your USU transcript.
  • Complete the Graduation Information Checklist emailed to you in the Record of Examination confirmation.
  • Have Merrill-Cazier Library notify SGS that your report/project/thesis/dissertation was processed and approved. The Graduate School dean must sign your thesis/dissertation (doctoral, plan A only). Also ensure your Copyright and Authorship forms are completed (doctoral, plan A only).
  • Pay $15 graduation fee charged to your student account.
  • Notify your department of your intent to graduate.
  • Have a department representative submit your information to Kurt Adison.
  • Ensure your approved Program of Study courses/credits match your USU transcript courses/credits.
  • Ensure correct credit amounts and letter grades (no “incompletes”) are posted to ALL courses on your USU transcript.
  • Complete the Graduation Information Checklist emailed to you from SGS.
  • Have a department representative submit your Letter of Completion to Kurt Adision.
  • Pay $15 graduation fee charged to your student account.

Final Semester Information

Upon successfully defending a thesis or dissertation or upon notification of intent to graduate, the School of Graduate Studies will send you a Qualtrics form titled “Graduation Information Checklist” which covers:

  • Mailing address for your diploma
  • Intent to attend commencement
  • Paying the $15 graduation fee

The form must be completed by the last day of your last semester or by the commencement deadline if you plan to attend.

You’ll receive a confirmation email when you complete the form. You can update outdated information any time by re-opening the form.

The semester you defend or re-defend a Plan B report/project, thesis or dissertation or take final oral examinations, you must be registered for at least one graduate level credit. You will be given until the last day of the next semester (spring, summer or fall) to resolve any incomplete grades, degree requirements and final edits to your report/project, thesis or dissertation. This is known as a grace semester.

  • If you successfully defended in the spring semester, your grace semester is the summer semester.
  • If you successfully defended in the summer semester, your grace semester is the fall semester.
  • If you successfully defended in the fall semester, your grace semester is the spring semester.

Domestic Students

Domestic students do not need to register for any classes or pay any fees for the grace semester.

If your degree requirements are not completed by the end of the grace semester, you will be charged a $100 late completion fee for each semester, including summer semesters following the grace semester. This fee is not assessed until all degree requirements are complete.

International Students

International students are required to maintain registration to meet visa requirements. You should contact the Office of Global Engagement to complete a Reduced Course Load Form to register for USU 7777 during your grace semester. There is no registration fee for USU 7777, but you will be charged the $125 international student fee.

If your degree requirements are not completed by the end of the grace semester, you must register for 3 credits each semester until complete. USU 7777 may only be taken once.

The graduate school awards degrees within 45 days after the semester you graduate.

To receive your diploma by mail in a timely manner, please complete the following steps.

  1. Log into Access Banner.
  2. Check USU transcripts to verify all courses have letter grades posted and correct credit amounts listed. If incomplete grades are present, follow up with the instructor of the course or your graduate program coordinator.
  3. Check matriculation to verify your degree program is correct. If your degree program is incorrect, contact your graduate program coordinator.
  4. Check your name. The name listed in Banner is what will be printed on your diploma. For a name change, contact the Registrar’s Office.
  5. In the Personal Information section, enter the address where your diploma should be mailed.
  6. Check and resolve any fees or holds on your student account.
  7. Pay the $15 graduation fee.

It may take 8-10 weeks after the semester is complete for you to receive your diploma in the mail. Diplomas are administered and sent by the Registrar’s Office. If you have questions or concerns, contact registrar@usu.edu or 435-797-1116.

The most common reasons for delays in receiving diplomas are:

  • Grades are not posted and the degree was not awarded.
  • There was an incorrect mailing address listed.
  • There was an outstanding fee or hold on the student account.
  • The $15 graduation fee was not paid.