Degree requirements vary by department. Consult the Graduate Catalog or contact your GPC to learn about your program’s degree requirements.

Degree Completion Deadlines

Select your plan type for final defense and graduation deadlines.

2017

Fall 2017

  • Fall Final Defense Deadline: Dec. 15, 2017.
  • Fall Graduation Deadline: Dec. 15, 2017.
    • Thesis/Dissertation must receive Graduate Dean’s approval/signature and library approval by this date.

All Fall 2017 degrees will be awarded no later than Jan. 29, 2018.

Fall 2017

  • Fall Final Defense Deadline: Dec. 15, 2017.
  • Fall Graduation Deadline: Dec. 15, 2017.
    • Plan B report/creative project must be received and approved by the library by this date.

All Fall 2017 degrees will be awarded no later than Jan. 29, 2018.

Fall 2017

  • Notify your department of your intention to graduate in Fall no later than Oct. 9, 2017. This is not a hard deadline but it gives your department time to submit your required paperwork (Program of Study, Letter of Completion) to the Graduate School before the end of the semester.
  • You will be provided links from the Graduate School to complete the Apply for Graduation and Commencement Information Submission towards the end of the semester.

All Fall 2017 degrees will be awarded no later than Jan. 29, 2018.

2018

Spring 2018

  • Spring Final Defense Deadline: May 4, 2018.
  • Spring Graduation Deadline: May 4, 2018.
    • Thesis/Dissertation must receive Graduate Dean’s approval/signature and library approval by this date.

All Spring 2018 degrees will be awarded no later than June 18, 2018.

Summer 2018

  • Summer Final Defense Deadline: Aug. 10, 2018.
  • Summer Graduation Deadline: Aug. 10, 2018.
    • Thesis/Dissertation must receive Graduate Dean’s approval/signature and library approval by this date.

All Summer 2018 degrees will be awarded no later than Sept. 24, 2018.

Fall 2018

  • Fall Final Defense Deadline: Dec. 14, 2018.
  • Summer Graduation Deadline: Dec. 14, 2018.
    • Thesis/Dissertation must receive Graduate Dean’s approval/signature and library approval by this date.

Fall 2018 degrees will be awarded by Jan. 28, 2019.

Spring 2018

  • Spring Final Defense Deadline: May 4, 2018.
  • Spring Graduation Deadline: May 4, 2018.
    • Plan B report/creative project must be received and approved by the library by this date.

Spring 2018 degrees will be awarded by June 18, 2018.

Summer 2018

  • Summer Final Defense Deadline: Aug. 10, 2018.
  • Summer Graduation Deadline: Aug. 10, 2018.
    • Plan B report/creative project must be received and approved by the library by this date.

Summer 2018 degrees will be awarded no later than Sept. 24, 2018.

Fall 2018

  • Fall Final Defense Deadline: Dec. 14, 2018.
  • Fall Graduation Deadline: Dec. 14, 2018.
    • Plan B report/creative project must be received and approved by the library by this date.

Fall 2018 degrees will be awarded no later than Jan. 28, 2019.

Spring 2018

  • Notify your department of your intention to graduate in Spring no later than Feb. 20, 2018. This is not a hard deadline but it gives your department time to submit your required paperwork (Program of Study, Letter of Completion) to the Graduate School before the end of the semester.
  • You will be provided links from the Graduate School to complete the Apply for Graduation and Commencement Information Submission towards the end of the semester.

All Spring 2018 degrees will be awarded no later than June 18, 2018.

Summer 2018

  • Notify your department of your intention to graduate in Summer no later than June 18, 2018. This is not a hard deadline but it gives your department time to submit your required paperwork (Program of Study, Letter of Completion) to the Graduate School before the end of the semester.
  • You will be provided links from the Graduate School to complete the Apply for Graduation and Commencement Information Submission towards the end of the semester.
  • All Summer 2018 degrees will be awarded no later than Sept. 24, 2018.

Fall 2018

  • Notify your department of your intention to graduate in Fall no later than Oct. 8, 2018. This is not a hard deadline but it gives your department time to submit your required paperwork (Program of Study, Letter of Completion) to the Graduate School before the end of the semester.
  • You will be provided links from the Graduate School to complete the Apply for Graduation and Commencement Information Submission towards the end of the semester.
  • All Fall 2018 degrees will be awarded no later than Jan. 28, 2019.

Final Semester Information

It is the responsibility of each student to ensure that all degree requirements have been met and procedures complete for their degree to be awarded.

You have not completed all degree requirements until the Merril-Cazier Library (DigitalCommons) notifies the Graduate School that your report/project, thesis, or dissertation has been processed and approved. Doctoral and Plan A students need the Graduate Dean’s approval/signature, in addition, to clearing the library’s final checks.

Degree Awarded:

  • Successfully defended report/project, thesis, dissertation
  • Approved Program of Study courses/credits match USU transcript courses/credits
  • Correct credit amounts and letter grades (no “incompletes”) are posted to ALL courses on your USU transcript
  • Email notification received from DigitalCommons confirming report/project, thesis, dissertation has cleared library checks
    • Graduate Dean reviews and signs thesis/dissertation (Doctoral, Plan A only)
  • Apply for Graduation completed
  • Commencement Information Survey completed (link is provided when Record of Examination is received by Graduate School)
  • $15 Graduation Fee assessed to student account.
You have not completed all degree requirements until your department’s Graduate Program Coordinator (GPC) notifies the Graduate School you are on track to earning your degree and submits final confirmation that you have met all degree requirements.

Degree Awarded:

  • Notify your department’s GPC of your intent to graduate
  • GPC submits your student information to the Graduate School
  • Your approved Program of Study courses/credits match your USU transcript courses/credits
  • Correct credit amounts and letter grades (no “incompletes”) are posted to ALL courses on your USU transcript
  • Apply for Graduation completed
  • Commencement Information Survey completed (link is provided towards the end of semester by Graduate School)
  • GPC submits your Letter of Completion to Graduate School
  • $15 Graduation Fee assessed to your student account.
The semester you defend or re-defend a Plan B report/project, thesis or dissertation, take final oral examinations (or complete all coursework as a Professional/Plan C student), you must be registered for at least one graduate level credit. You will be given until the last day of the next semester (Spring, Summer or Fall) to resolve any incomplete grades, degree requirements and final edits to your report/project, thesis or dissertation. This is known as a Grace Semester.

  • If you successfully defended in the Spring semester, your Grace Semester is the Summer semester.
  • If you successfully defended in the Summer semester, your Grace Semester is the Fall semester.
  • If you successfully defended in the Fall semester, your Grace Semester is the Spring semester.

Student Services (library, Box, VPN, BlueZone, etc.) are deactivated 21 days after your last registered semester. See the Library Access/Student Services During Grace Semester section below for information about retaining services.

Domestic Students

  • Domestic students are not required to register for any courses during the Grace Semester. Keep in mind, Students Services will not be available unless it is paid for. See the Library Access/Student Services During Grace Semester section below for information about retaining services.
  • If your degree requirements are not completed by the end of the Grace Semester, you will be charged a $100 late completion fee for each semester, including summer semesters following the Grace Semester. This fee is not assessed until all degree requirements are complete. You will be notified by the Graduate School when the fee is assessed.

International Students

  • International Students are required to maintain registration to meet visa requirements and should contact the Office of Global Engagement to complete a Reduced Course Load Form to register for USU 7777 during the Grace Semester. There is no registration fee or tuition associated to USU 7777.  International Students will still need to maintain insurance and charged the $125 International Student Fee.
  • If degree requirements are not completed by the end of the Grace Semester, per Graduate Catalog, International Students must register for 3 credits each semester until complete. USU 7777 is only used once. Also, please contact the Office of Global Engagement to review your options.
Library Only: If you need Library Only access (this does NOT include Student Services i.e. VPN, Box, BlueZone, etc.), please email gradforms@usu.edu. The Graduate School will need to verify that you have successfully defended.

Student Services: If you would like all Student Services (e.g., library, VPN, Box, BlueZone) you must pay the Student Fee amount of 5 credits, please email gradforms@usu.edu. The Graduate School will need to verify that you have successfully defended and notify the Registrar’s Office that you are eligible to pay the Student Fees of 5 credits.

Box: IT Services will assist in transitioning your USU Box account to a personal Box account. You must request this Box service from IT. You have 90 days to make this transition after your last registered semester.

The Commencement Information Survey is a Qualtrics survey. You will be able to submit a Preferred Name and Hometown for the printed Commencement program. Inappropriate names or phony locations will not be printed.

You will asked if you intend on attending the upcoming Spring Commencement Ceremony for the Logan Main Campus. It will also ask if you intend on attending any of the Regional Campus Commencement Ceremonies. Students are welcomed to attend both.

You will receive an email notification when you have completed the survey. This electronic receipt will include the date it was completed and your Commencement information. If it is incorrect, simply go back through the link.

Diplomas are administered and sent by the Registrar’s Office. If you have questions or concerns about the diploma, please contact the Registrar’s Office registrar@usu.edu or 435-797-1116.

The Registrar’s Office will use your Preferred Name and Mailing Address submitted through the Apply for Graduation portal.

The most common reasons for delays in receiving diplomas are:

  • Grades are not posted and the degree was not awarded.
  • There was an incorrect mailing address.
  • There was an outstanding fee or hold on the student account.
  • The $15 Graduation Fee was not paid.
The Graduate School must report all degrees to the Registrar’s Office within 45 days after the semester ends. If we have not received confirmation that you have completed all degree requirements 45 days after the semester ends, your Degree Awarded Date will be moved to the next semester. The Graduate School cannot backdate a Degree Awarded Date.

Doctoral, Master’s Plan A & B

To earn your degree and diploma in the semester you have completed your report/thesis/dissertation, you must have:

  • All final letter grades posted
  • Any academic adjustments approved, all no later than 45 days after the semester ends

If you miss this date, your Degree Awarded Date will be moved to the date you final letter grades are posted or academic adjustment approved. Your degree will still be posted when all requirements have been met. You will be considered complete for the following semester and your diploma will be mailed 8-10 weeks after that semester.

Professional/Plan C

To earn your degree and diploma in the semester you expect, you must have:

  • Your department’s Graduate Program Coordinator submit your student information and a Letter of Completion to the Graduate School
  • An approved Program of Study on file
  • All prior degree(s) verified
  • All final letter grades posted
  • Any academic adjustments approved, all no later than 45 days after the semester ends

If you miss this date, your Degree Awarded Date will be moved to the next semester’s Degree Awarded Date. Your degree will be posted at the end of that following semester. You will be considered complete for the following semester and your diploma will be mailed 8-10 weeks after that semester.

Degree Awarded Dates that will appear on Professional/Plan C transcripts:

  • Spring completions – day after last day of semester
  • Summer completions – last day of semester
  • Fall completions – day after later day of semester

It is the responsibility of each student to ensure that all degree requirements and procedures are complete for their degree to be awarded.