Commencement Information:

Commencement Schedule
Commencement Deadlines

Spring 2017 Commencement: May 5, 2017

Participation and Name in the Printed Program

Doctoral, Master’s Plan A & B Due Date
1. Successfully defend by April  7
2. Graduation Information Checklist (link available in final defense notification email) completed by April 7
Master’s Plan C/Professional (Spring or Summer completion)
1. Notify their department of their intention to graduate by February 21
2. Department submits student’s information to SGS by March 6
3.Graduation Information Checklist (link emailed by SGS) completed by April 7

Participation Only (name not in printed program)

Doctoral, Master’s Plan A & B Due Date
1. Successfully defend by May 5
1. Early Commencement form (used only for those defending in Summer semester) approved by May 3
2. Graduation Information Checklist (link available in final defense notification email) completed by May 5
Master’s Plan C/Professional (Spring or Summer completion)
1. Notify their department of their intention to graduate by April 21
2. Department submits student’s information to SGS by May 3
3. Graduation Information Checklist (link emailed by SGS) completed by May 5

NOTE: Participation in Commencement does not mean graduate degree has been earned. Students must complete all degree requirements for their degree to post to their transcript.

Questions regarding Commencement: gradcommencement@usu.edu.

Commencement FAQs

If students have questions regarding Commencement, they can email gradcommencement@usu.edu.

Students typically wear dress clothes with their cap and gown but dress clothes are not required. As for the cap and gown, we strongly recommend that students wear the cap and gown. That also is not required but it is strongly recommended. Students can purchase new, used, or share gowns. The Graduate School does not have information or resources for used caps and gowns.
The USU Campus Store is holding a Graduation Fair on March 14-15, 8 a.m.-5 p.m. This is a place you can purchase your cap and gown, order announcements, class rings, grad packs or buy a diploma frame. Caps and gowns are also available on their website https://campusstore.usu.edu/.
You are welcomed to wear the undergraduate cap and gown if it is black.
The color of your hood will need to be the color of your college:

Maize: College of Agriculture an Applied Sciences

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Brown: Caine College of the Arts

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Drab: Jon M. Huntsman School of Business

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Light Blue: Emma Eccles Jones College of Education and Human Services

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Orange: College of Engineering

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White: College of Humanities and Social Sciences

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Russet: S.J. & Jessie E. Quinney College of Natural Resources

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Yellow-Gold: College of Science

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WearingCapCome to the Nelson Fieldhouse with your black cap and black gown. Graduate School staff will be on hand to assist you with the placement of your hood before the Procession starts.

  • Your black tassel will need to hang from the left side of your cap. You will move your tassel to the right side at the conclusion of the Commencement ceremony.
  • Please fold your hood in half. Lay the color and rounded end towards your body on your left arm (see pic). There will be faculty members to hood you at the ceremony.
Honor cords and special distinctions are not issued by the Graduate School and are not announced at the Commencement ceremony. If you have received an honor cord or special distinction to wear, you are welcomed to wear it.
Please refer to the Commencement Deadlines page http://rgs.usu.edu/graduateschool/commencement-deadlines/.

If you are a Doctoral, Master’s Plan A or B student, then you must successfully defend your dissertation, thesis, report/creative project before the end of spring semester. If you are defending in Summer 2017, you can file an Early Commencement form http://rgs.usu.edu/graduateschool/forms/. Your major professor and department head must approve your request to participate early.

If you are a Professional/Plan C student intending on completing in Spring 2017 or Summer 2017, then you must report to your department’s Graduate Program Coordinator (GPC) that you plan on attending commencement. Your GPC will submit your information to the Graduate School. If you are not a Spring or Summer 2017 completion, you will need to file an Early Commencement form http://rgs.usu.edu/graduateschool/forms/. Your major professor or advisor and department head must approve your request to participate.

The Graduate School receives your Commencement information (name, hometown) by you completing the Graduation Information Checklist. You will receive an emailed receipt of your responses from this Qualtrics survey. “Final Semester” section http://rgs.usu.edu/graduateschool/forms/.

Doctoral, Master’s Plan A or B students will receive this link as part of their final defense packet. Professional/Plan C students will receive an email from the Graduate School after their department reports their student information to the Graduate School.

If you are completing an Early Commencement form, you will not be sent the Graduation Information Checklist. You will be contacted via email from the Graduate School.

If you are a Doctoral, Master’s Plan A or B student, you must successfully defend and complete the Graduation Information Checklist list by April 7, 2017.

If you are a Professional/Plan C student, you must report to your department’s Graduate Program Coordinator. Your GPC must submit your information to the Graduate School. The GPC will submit a list of students completing in Spring or Summer 2016. The Graduate School will then send those students the Graduation Information Checklist. The checklist must be completed by April 7, 2017.

If you meet the deadlines for your name to be in the printed program but do not complete the Graduation Information Checklist by April 7, 2017, the Graduate School will use your name and hometown listed in Banner.

If you meet the deadlines for your name to be in the printed program but do not complete the checklist by April 7, 2017, the Graduate School will use your name and hometown listed in Banner.
The Graduate School must submit the printed program to the publisher on April 1 so, unfortunately, your name will not be in the 2017 printed program but your name will appear in the 2018 Commencement printed program.
You can still attend. By selecting “No”, it just means the Graduate School does not print out a name card for you. Blank name cards will be available at the Nelson Fieldhouse before the Procession Walk.
May 5, 2017. You are welcomed to attend if you meet the eligibility requirements. See Commencement Deadlines
Yes, you are welcomed to also attend your Regional Campus’ ceremony. Here are the dates and contact information for these ceremonies http://www.usu.edu/commencement/schedule.cfm#rcampus.

Students

Your name. Your degree. Your major professor (doctoral only). The name cards will be available at the Nelson Fieldhouse separated by college. Master’s students’ card will be on the left tables and Doctoral students with their major professors will go to the right tables.
There will be blank name cards available to fill out. There will be pens available to make any corrections.
No, the name cards are only for the purpose of announcing your name in the Commencement ceremony. What is printed on your diploma is the name that is in Banner. If you need to update your name, please contact the Registrar’s Office for the Name Change procedures http://www.usu.edu/registrar/files/publications/publication/pub__1628579.pdf
Students will gather in the Nelson Fieldhouse. The North doors will open at 12:30 p.m. Graduate School staff will direct you to the name card table, check the placement of you cap/gown and direct you to your college line up stall.
Graduate School staff will direct you to your college stall. There will be a roped off stall for each college. There will be signs to indicate which stall to line up in. Doctoral students and their major professor will need to line up at the front (west side of Fieldhouse). They will be announced first so they need to line up at the front of their college’s stall.
Yes, you can still participate. The Campus Store in the Taggart Student Center (TSC) will be open. They may or may not have these items available but, in years past, they have.
You need to bring your cap, gown, hood, and tassel. You are responsible for any other items you bring. There will not be a secure place to leave any items in the Fieldhouse and the Fieldhouse will be locked after we leave for the Spectrum. The seating in the Spectrum is very tight; no room for large items to be stored. We do not guarantee that after you are hooded you will return to the same seat before getting hooded so you may need to carry the extra items you bring with you to the platform.
We recommend that students bring as little as possible. The Fieldhouse will be closed and locked after we leave on the Procession. We strongly encourage students to not bring valuables so they do not get misplaced or stolen. It would be best for you to leave your personal items with your family, friends, or guests.
For information on sign language interpreting, accessible parking, and wheelchair access, contact the Disability Resource Center at (435)797-2444 or visit their webpage at http://www.usu.edu/drc/ .
The Procession will begin from the west doors of the Nelson Fieldhouse to Aggie Boulevard (700 North). The route will then proceed east on Aggie Boulevard (700 North) to the main sidewalk between the Health, Physical Education and Recreation (HPER) and Education building. Then the procession will walk north to the north side of the Spectrum to 900 North and walk around to the southwest corner of the Spectrum to the main loading area.
You will be directed from the Spectrum tunnel to your seat. You will be seated with your college. We would like students to fill all seats in each row. An usher will direct you to your seat. You will receive a printed program as you are seated. After you are announced at the ceremony, you may not return to the seat you were sitting at. Please leave all personal items with family, friends, or guests or with a colleague who has already gone up.
We recommend that student participate with the Procession so they are with their college. If you are late or do not want to walk the Procession, you can meet at the loading area on southwest corner of the Spectrum. You will need to find your college and walk in with them.
Doors to the Spectrum will be open to the public for Commencement ceremony at 12 noon, May 6. Seating is on a first-come, first-served basis.
The ceremony usually lasts up to 2.5 hours. It depends on the number of student’s being announced. You can view last year’s ceremony here http://1560811.mediaspace.kaltura.com/media/0_0sd05zvq.
All Yellow lots will be open for guests to park for Commencement. Please refer to the Commencement Parking Map http://parking.usu.edu/ provided by Parking & Transportation Services. If you have questions about parking, please contact their office (435) 797-7275.

Family, Friends and Guests

Yes. Family, friends, and guests are welcomed to line up on the 700 North side walk and along the main sidewalk to the Spectrum between the HPER and Education building.
There is no cost for any family, friends, or guests to attend Commencement.
There are no tickets for attending Commencement.
Two picture areas will be marked off for taking pictures. The areas are at the bottom of sections M and X.
Please check with your department or college to see if they are hosting a post-Commencement reception. Receptions are also announced at the Commencement ceremony.
If you do not attend Commencement, you may pick up your diploma cover in the Registrar’s Office at no charge.  If you want your diploma cover mailed, there will be a $6.15 postage fee. Please contact the Registrar’s Office.
No. You must complete all degree requirements. See Semester Deadlines http://rgs.usu.edu/graduateschool/degree/deadlines/. Attending Commencement does not mean you have graduated. Students are responsible for completing all degree requirements. Please contact your Graduate Program Coordinator in your department to see if you have requirements to complete.
Diplomas are administered and sent by the Registrar’s Office. If you have questions or concerns about your diploma, please contact the Registrar’s Office. It may take up to 8-10 weeks after the semester is complete for you to receive your diploma.