There are many occasions when faculty and other employees act as representatives of the university. Examples include recruiting meetings, meetings with peers from other institutions, government agencies, companies or foundations; presenting at or attending professional conferences; interviewing prospective faculty and staff, or participating as a member of a performing arts group. It is important that each such representation be characterized by professionalism, honesty and accuracy.
All faculty, staff, students and others acting on behalf of the university are expected to comply with relevant laws, grant and contract requirements, regulations, policies and practices and all applicable university and professional standards. Specific statutes, regulations and policies are enumerated in the “Regulations and Policies Related to the Administrative Code of Conduct.”
Any faculty, staff member or student may be considered an agent of the university whenever he or she is acting on behalf of the university and within the scope of his or her assigned duties at USU. Individuals, when acting within their assigned roles at the university, will be indemnified under the Utah Governmental Immunities Act when applicable, unless damages are caused intentionally or result from dishonesty, fraud or criminal acts or negligence. The Division of Research Integrity and Compliance and other university resources are available to assist institutional officials, employees and students to understand and comply with university policies, and procedures, and to establish a productive work environment.
To effectively advance USU’s missions in learning, discovery and engagement, USU must maintain the public trust. The university relies on all members of its community to conduct themselves appropriately and in accordance with ethical principles and relevant regulations and policies.
Institutional officials assume broad administrative responsibilities. They are expected to establish systems of operation that ensure appropriate accountability on matters of finance and resource utilization that are open and transparent, and that protect the rights of employees and students of the university. Institutional officials are stewards of resources that originate from governmental, student and other contributors, and should make decisions about the use of those resources impartially and in accordance with good business practices. Decisions should be made in an environment of open communication with university stakeholders and the public, helping to ensure that actions taken are in the best interest of the institution, and that they are not influenced by personal or institutional bias. In their deliberations institutional officials should exercise care to protect the rights and privacy of USU employees and provide a positive workplace environment.
Institutional officials and others in supervisory capacities in the university are expected to communicate clearly what is expected of those in the units they direct or manage. They should familiarize themselves with and communicate the principles of the Administrative Code of Conduct and other relevant material from statutes, policies, procedures and guidelines that have been adopted by the university. They are expected to communicate clear performance expectations to others under their supervision and to provide feedback to those they supervise through the formal evaluation process of the university and in other settings as necessary to allow employees and students to discharge their duties more effectively.
The Ethics Guide- or Administrative Code of Conduct– is designed to provide USU administrators with a framework within which to conduct university business. It also contains resources and references to assist employees in making good decisions that will further USU’s interests and enhance our academic environment.
We invite you to take the time to become familiar with this guide. It is available both in print form and on the university’s website. Ethics training is also available to employees through the Human Resources Office and the Division of Research Integrity and Compliance. We invite you to take advantage of these training opportunities.
Thank you for your service to USU and your efforts to safeguard its reputation for excellence and integrity.